15 things to keep in mind when organising an event

No two events are the same, but below we've put together a small checklist of many of the most common points to keep in mind when planning an event.

1. Choice of venue for the event

Will you be holding the event at your own premises, at a hotel or in another venue?

2. Catering supplier

Which supplier should you choose to provide good food for the event? If you choose to stay at a hotel, this point will not need to be considered.

3. Menu selection

What is the menu for the day/evening?

4. Find the right entertainment

Do you want a comedian to host the event? Perhaps some musical performances as well?

5. Sound, light, stage

Has a technical supplier been contacted to clarify the need for hired entertainment?

6. Itinerary

What should happen during the event day? When should it happen? And who is responsible for making it happen?

7. Project manager

Who is responsible for ensuring that the event runs according to the schedule? Who picks up the artists before they go on stage and who communicates with the maître d' about when the food will be delivered to the guests?

8. Contracts

9. Invitations and registration form

10. Artist/comedian - Travel, accommodation + food and drink backstage

11. Security and hother personnel

12. Flowers/table decorations, place cards, red carpet and torches, table, chair, tablecloth and tableware

13. Photographer

14. Press wall

15. Inspection

Planning an event is a lot of fun, but it can also be time-consuming. By working with Topp Arrangement, we take care of the communication with all suppliers, artists and other people involved so you can relax and enjoy the event with your guests. Feel free to contact us for an informal chat.

Your event, our passion - together we create unique moments!

How to succeed with your conference

1. Plan the conference by starting with the big picture A successful conference begins with thorough planning. It's important to clarify the big picture first, such as dates and choice of conference venue. During the high seasons, such as spring and autumn, conference venues are in high demand and it can be challenging to find available options. By...

JUBILEEUM

Celebrate company achievements with a customised anniversary Planning and preparation Understanding your company's personality: We start with a brief introduction to your company's history, culture and values to create an anniversary that reflects your unique identity. Customised concept development: Our creative process takes into account your company's history, achievements and future goals to create a concept...

Artist for your event

Having some musical interludes with an artist during a conference or an evening event can be a nice break during an event. It can give your guests something to talk about, sing along with or enjoy and get excited about. At a conference, for example, you can have an artist who kick-starts the day...

Unique company parties

With experience from over 120 events a year, Topp Arrangement offers unique solutions customised for everything from small gatherings to large events. We take care of the entire process, from idea to planning, communication and presence at the actual realisation of the event. This ensures that the party is carried out with lowered shoulders and with a focus on quality...

Price of entertainment for your event

Price of comedians The price of comedians varies depending on what you want the comedian's contribution to your event to be. For example, the price for a 20-minute segment after the main course is somewhat cheaper than if you choose to have a comedian as the evening's host. The price also varies depending on which comedian you want. Here you can find...

ONS - The oil exhibition in Stavanger

Every second year, the ONS oil fair is organised in Stavanger. On this occasion, many companies organise both large and small events for their customers, suppliers and partners. With local knowledge of hotels and other event venues in the region, we can help you find the right venue for your event. We can deliver: Total production - Professional and/or...

INGER LISE HOPE - Winner of The Voice 2024!

Who is Inger Lise Hope? Inger Lise Hope is a versatile local talent from Stavanger who has been a prominent figure on the music scene from a young age. Known for her clear and powerful voice, she has captivated audiences with her performances at various events and within different musical genres. Her journey in the entertainment industry began early, with...

Musical performances

Planning an event can be a challenging task, especially when it comes to choosing the right entertainment. We are dedicated to making this process easier for you. Whether you're organising an anniversary, conference, kick-off or Christmas party, we can help you find the perfect artist to match your event.

Inspiring speakers

A selection of in-demand talents: Olaf Tufte - Motivation and Teamwork Be inspired by Olympic champion Olaf Tufte. With his unrivalled passion and experience, Olaf will motivate your employees to reach their full potential. Rune Semundseth - Leadership and Culture Creation Transform your business culture with Rune Semundseth, a thought leader in leadership and organisational development. His in-depth...

Events in your own building

Experienced organisers with a dedication to perfection Our expertise goes a long way when it comes to creating memorable moments. With a solid reputation and a passion for delivering quality at every event, you can rest assured that we will make your next event a success. Customised events according to your wishes Whether...