15 things to keep in mind when organising an event

No two events are the same, but below we've put together a small checklist of many of the most common points to keep in mind when planning an event.

1. Choice of venue for the event

Will you be holding the event at your own premises, at a hotel or in another venue?

2. Catering supplier

Which supplier should you choose to provide good food for the event? If you choose to stay at a hotel, this point will not need to be considered.

3. Menu selection

What is the menu for the day/evening?

4. Find the right entertainment

Do you want a comedian to host the event? Perhaps some musical performances as well?

5. Sound, light, stage

Has a technical supplier been contacted to clarify the need for hired entertainment?

6. Itinerary

What should happen during the event day? When should it happen? And who is responsible for making it happen?

7. Project manager

Who is responsible for ensuring that the event runs according to the schedule? Who picks up the artists before they go on stage and who communicates with the maître d' about when the food will be delivered to the guests?

8. Contracts

9. Invitations and registration form

10. Artist/comedian - Travel, accommodation + food and drink backstage

11. Security and hother personnel

12. Flowers/table decorations, place cards, red carpet and torches, table, chair, tablecloth and tableware

13. Photographer

14. Press wall

15. Inspection

Planning an event is a lot of fun, but it can also be time-consuming. By working with Topp Arrangement, we take care of the communication with all suppliers, artists and other people involved so you can relax and enjoy the event with your guests. Feel free to contact us for an informal chat.

Your event, our passion - together we create unique moments!

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